After having come into existence as a separate entity, the function of Accounts Department, SBP Banking Services Corporation (Bank), Head Office, Karachi has been augmented and distributed to its five Division in given order:
1. Financial Management and controls Division:
a) Consolidation of Accounts of field Offices ;
b) Preparation of weekly statement of Affairs of BSC for issuance ;
c) Preparation of Profit & Loss Account and Balance Sheet as on 30th June each year ;
d) Reconciliation of General Account relating to Inter-office transactions ;
e) Monitoring of contraction and expansion of Currency Operations.
2. Govt. Accounts/ Remittance & Administration Division:
a) Maintenance of Federal & Provincial and District Govt. Accounts;
b) Preparation of daily balances position & communication thereof to the Finance Deptt. SBP;
c) Maintenance of the Central and Provincial Zakat Fund Account;
d) Monitoring of debtor balances of Provincial Governments; Charging of Mark-up on Govt. Debit/ balances at the end of each month.
e) Transfer of funds in respect of Inter Government Adjustment Advices/Grants received from Finance Division, Islamabad and Provincial Governments i.e. Finance Departments, AGs, AGPRs offices etc. and reporting of Govt balances through Clearance Memos to the respective stakeholders.
f) Issuance of Grants to all District Governments / TMAs as per allocation received from respective provincial Governments.
g) Daily settlement with NBP regarding Government receipt/ payment made by them as agency business. Imposing / recovering penalty from them with regard to delaying remittances of Government receipts.
h) Drawing and Encashment received from SBP BSC Offices and National Bank of Pakistan – Scrutiny of advices, sorting of paid instruments. Reimbursement of claims to NBP on account of Commission on government transactions;
i) Payment of freight/commission to Railway in connection with the dispatch of Treasure;
j) Payment of expenditure incurred by NBP on dispatch/receipt of Remittance of Treasure;
k) Internal administrative control of the Department, maintenance of Imprest A/c. , Maintenance of leave record of officers/staff of the Department.
l) Coordination and facilitation in Department’s Business planning
3. Budget, Stationery and Assets Management Division:
a. Preparation of Annual Budget of the Bank for Revenue & Capital Expenditures and IT related projects in coordination with all Departments at Head office & BSC Field offices keeping in view their Annual Business Plan;
b. Distribution, Monitoring and review of Budget to check how the actual results match with the estimates in the budget and realign them where required on:
• Monthly;
• Quarterly;
• Half Yearly and
• Annually.
c) Quarterly Review of Organization wide Budget and its Summary for SBP Finance Department;
d) Coordinating and facilitating the departments and BSC Field offices in consumption of allocated budgets against various estimates and Plans, approve in principle go-ahead for various works and subsequent monetary sanctions against approved allocated Budgets heads;
e) Introducing & arranging in System new heads of Accounts at Child level for various income/expense Heads on the requirements of various Departments/field offices;
f) Reallocation of Budget on case to case requirements basis amongst various Departments/field offices;
g) Maintaining inventory of Fixed Assets with information regarding supplier, cost, tag numbers, user’s unit’s name etc in respect of all Departments of Head Office;
h) Assets Capitalization in Oracle, arrange Assets transfers and overall responsibility to maintain Assets inventory, keeping track of Physical location of Assets.
i) Physical Verification & Reconciliation of Fixed Assets in hand with Oracle system in respect of all HOK Departments.
J) Having requirement of Stationery Items annually from all Departments of BSC Head Office/SBP and BSC offices (category wise) and arrange purchases through GSD & Printing Press.
K) Issuance / Supply of Stationery articles to the departments of SBP, SBP BSC-HOK and all Offices.
l) Verification of bills of suppliers along with relevant documents to GSD;
M) Sports Budget, relevant administrative affairs of sports activities in the Bank, communication with relevant stake holders, Coordination with Sports Committee, minutes writing and follow-up action of decision.
4. Policy, Monitoring and Payment Controller Division:
5. Systems & Procedures Division
Pursuant to the transfer of some operational activities of Globus to SBP BSC a Systems and Procedures Division (SPD) has been set up initially housed in Accounts Department SBP BSC to manage both Globus [Phase I] and Oracle ERP [Phase II] (with the consent of ISTD) first level helpdesk catering to the needs of 16 field offices and HOK of SBP BSC. The SPD will work in close coordination with SPUs at all offices.
Main functions/responsibilities of SPD are listed as:
